The Groups Feature: How It Works & Why You Need It

Perhaps you can deduce from our name: At TeamPassword we’re all about teamwork.

The idea for our company was born out of necessity– our founders Brian, Kyle, and Charles were colleagues in the early days of OrderUp and often found themselves diverting from tasks to search lengthy spreadsheets for a secret password blocking the gates of productivity. So they custom built a secure network to safely store passwords and easily share them with the team members they collaborated with.

Since then, we have been fine-tuning our technology to meet the evolving needs of our company – and yours. We like to think we’re on the fast track to becoming the best enterprise password manager out there! 

Today our easy password management software is helping over 14,000 customers work more efficiently by saving them valuable time searching (or asking colleagues) for login information to the dozens of sites and applications they need to get their job done. *On average our clients are managing 147 unique logins with TeamPassword.*

One of the very first features we developed for TeamPassword was the Groups Feature.

Most companies are broken into several departments. Let’s use Taylor Marketing Services, for example. They have a Web Development team, Marketing team, PR team, Sales team, and Finance department. They desperately needed a shared password manager because each of these departments, or “groups,” is made up of several employees who all need access to job-specific sites and apps. But not everyone in the company needs access to the payroll processor.

Taylor Marketing is a growing agency with over 35 clients. They have created a separate group for each client to keep their specific account logins in one convenient place. Taylor team members are added to the client accounts they’re working on so they always have the up-to-date information they need, and the client feels secure knowing that only the people directly involved in their project have access to their information.  Taylor Marketing also hires several interns each summer– the Groups feature is perfect for companies that need to grant different levels of access.

Grouping allows an administrator to set up a “group” for staff who work on specific clients or projects. While those in the finance department are the only ones with access to the accounting systems, the sales and marketing teams get access to their clients’ logins, and everyone in the company can access the lunch ordering system, travel and expense system and fantasy football league.

The Groups feature encourages employee autonomy and streamlined collaboration while providing a secure way for the administrator to know exactly who has access to what. Team password management at it’s finest.

Grouping makes onboarding new employees simple: invite your new team member to TeamPassword and add them to the groups they will be working with so they can start contributing immediately. If someone leaves the company or gets transferred to a new department, the administrator simply removes that person from their former groups without concern for the safety of the information they had access to.

 

Ready to help your team produce more results? Click here to begin your free 14-day trial.

Take a Break with Our Top Marketing Tools Word Search

Here at TeamPassword we help over 14,000 customers worldwide securely manage their passwords and keep their businesses functioning at the highest level. This customer database provides a unique insight into the popular tools, apps, and systems that top marketers, startups, and tech giants rely on to keep their projects moving efficiently.

On average, our clients are managing 147 system logins using TeamPassword. (That’s a lot of passwords to keep track of!) The more logins you add on TeamPassword, the more time you will save and the easier it becomes to collaborate across teams.

We analyzed data from our 14,000 worldwide users to identify the top 30 marketing tools they rely on every day. Which of these tools do you use? If you’re not familiar with these tools maybe you should be!

At TeamPassword we’re dedicated to helping you be more productive; in a busy workday, we understand that every minute counts. In a May 2017 survey, we learned that our Digital Marketing customers are saving an average of 120 minutes when onboarding new employees and clients by using TeamPassword. What could you accomplish with an extra 2 hours in your schedule?

Perhaps you’d like to use a few of those extra minutes to exercise your brain? We hid the top 30 marketing tools in a word search to give you a break from the daily grind.

*Studies have found that word searches and other puzzles help improve cognition, memory, focus and expand vocabulary. When we complete a task – like finding all the words in our marketing tools puzzle – we get a satisfying surge of dopamine from the brain. Maintaining a healthy dopamine flow helps keep us motivated in other areas of our lives. So refresh yourself with a little playtime – you’ve earned it after saving all those valuable minutes by using TeamPassword!

TeamPassword Word Search

TeamPassword allows you to store, manage and share access to the apps, services, and tools your team needs to save time and keep projects moving smoothly.  Click here to start your free 14-day trial, and decide for yourself how to spend all your extra time!

Customer Spotlight: Hampus Jakobsson from Brisk

Hampus Jakobsson is the founder and CEO of Brisk Enterprise. Based in Malmö,  Sweden, Brisk Enterprise puts customers on the fast-track to sales by converting your company’s sales tool data into actionable steps for sales reps and customizing your teams’ workflow to maximize efficiency. They specialize in Sales productivity, CRM, Javascript, and Salesforce.

Their clients include Evernote, Hootsuite and Zendesk and they launched their first product, GetSalesDone, available in the Apple App Store, which integrates with Salesforce.com.

Several companies using Brisk have found sales increases up to 200%, with an 80% increase in conversion rates. The functionality of Brisk affords customers the opportunity to use third-party Salesforce tools, which in turn allows them to gather more information and make better use of their CRM data.

Brisk + TeamPassword

Before using TeamPassword, Hampus and the rest of the Brisk team kept passwords within an algorithm as their own personal method of saving them. At that time, they had opened an office in Canada to accompany their headquarters in Sweden. When the Canadian office became confused with their password storage methods, they knew it was time for a new strategy. They began using Meldium, another password management website, but when that proposed a new set of issues, they were once again on the lookout. That’s when they stumbled across TeamPassword.

We asked Hampus what it was like to first use TeamPassword and how he feels about it now. It felt a bit awkward in the beginning. What Hampus liked about Meldium is that they could save a link, click on it, and in some cases, the passwords were already saved. At first, TeamPassword felt almost akin to filling out a spreadsheet, because he had to write in his password. But once it became second nature to him, he generally enjoyed the process.

He said it felt “a bit awkward” in the beginning. What Hampus liked about Meldium is that they could save a link, click on it, and in some cases, the passwords were already saved. At first, TeamPassword felt almost akin to filling out a spreadsheet, because he had to write in his password. But once it became second nature to him, he generally enjoyed the process.

So what would Hampus change about his TeamPassword experience?

One aspect he favors is the team sharing feature. He likes that you can split into smaller teams to share passwords with a select group of coworkers, however, he does wish it to be clearer to customers. He would also like to see ultra-secret categories – ones that only certain teammates would be privy to.

Follow @TeamPassword on Twitter for more tips

If you’re convinced, you should give TeamPassword a whirl.

 

Customer Spotlight: Robert Lowry, VTS

It’s not every day that we meet somebody as passionate and excitable about online security as us at TeamPassword. In May, we met our match.

Robert Lowry is the Director of Information Security at VTS, a New York-based startup that prides itself as the #1 platform for leasing and asset management.  VTS has been a longtime user of TeamPassword. His company was already well acquainted with our password manager when he started, back in August 2015.

Lowry has always worked in the world of cyber security. After college, he began stints at the Department of Defense and Federal Reserve, then followed a friend and colleague to NASDAQ at a time when application security was really taking off.  He took the opportunity to work with VTS as his interests in SAAS grew. “I knew I didn’t want to go to any old startup,” Lowry admits, “B2B is my expertise and VTS fit like a glove.”

Daily Workflow

As Lowry rounds out his first year one at VTS, he finds himself enjoying the many hats the startup lets him wear and loves coming up with creative solutions to everyday security issues. He’s a stakeholder on the Platform Team, managing and working with team members to ensure the platform is following the right procedures. This includes monthly dynamic scans and code scans on the platform side, granting the right level of account access, and making sure applications and services are integrated properly on the organizational side.

Lowry even has a hand in sales. When a customer has a question about the company’s security, he’ll put together a document describing how VTS’ procedures work and is happy to jump on the phone to answer follow-up questions. 

VTS + TeamPassword

It goes without saying that somebody who has spent the entirety of their career in cybersecurity needs a reliable service to securely store and share passwords. Lowry describes TeamPassword as, “a secure way to share your passwords with teammates or other people in your organization, in a world where you can’t really.” He recognizes the hard truth that when it comes to passwords, many companies just write them down or add them to an insecure spreadsheet, even when told not to.

Lowry uses TeamPassword every day. It comes in handy at times when teammates are on the road and they need access to credit card information from Finance, or when a new hire needs the wifi password. Everybody in the company has access to certain accounts, such as the product blog, so having a way to share those particular passwords is a lot easier than creating some “easy to remember” password, and rotating it out every so often. “Pretty much anything sensitive, we’ve come to rely on TeamPassword as a place to store it.”

When asked what he would do to improve TeamPassword, there was one thing Robert Lowry felt very strongly about: integrating Saml. “Saml integration would be big for us,” he shares.  “Coming from NASDAQ, anytime we were integrating with a third party, using Saml was one of my requirements for our vendors.” Alongside Saml, Lowry also feels strongly about enforcing 2-factor authentication.

Lowry’s passion for cybersecurity really shines through when he speaks on TeamPassword’s strengths and where he thinks the service could improve. “The whole model, as a security person, is really the right way to do things,” he says.