CategoryProduct Updates

The Groups Feature: How It Works & Why You Need It

Perhaps you can deduce from our name: At TeamPassword we’re all about teamwork.

The idea for our company was born out of necessity– our founders Brian, Kyle, and Charles were colleagues in the early days of OrderUp and often found themselves diverting from tasks to search lengthy spreadsheets for a secret password blocking the gates of productivity. So they custom built a secure network to safely store these passwords and easily share them with the team members they collaborated with.

Since then, we have been fine tuning our technology to meet the evolving needs of our company – and yours.

 Today our password managing software is helping over 14,000 customers work more efficiently by saving them valuable time searching (or asking colleagues) for login information to the dozens of sites and applications they need to get their job done. *On average our clients are managing 147 unique logins with TeamPassword.*

One of the very first features we developed for TeamPassword was the Groups Feature.

Most companies are broken into several departments. Let’s use Taylor Marketing Services, for example, they have a Web Development team, Marketing team, PR team, Sales team, and Finance department. Each of these departments, or “groups,” is made up of several employees who all need access to job-specific sites and apps. But not everyone in the company needs access to the payroll processor.

Taylor Marketing is a growing agency with over 35 clients. They have created a separate group for each client to keep their specific account logins in one convenient place. Taylor team members are added to the client accounts they’re working on so they always have the up-to-date information they need, and the client feels secure knowing that only the people directly involved in their project have access to their information.  Taylor Marketing also hires several interns each summer– the Groups feature is perfect for companies that need to grant different levels of access.

Grouping allows an administrator to set up a “group” for staff who work on specific clients or projects. While those in the finance department are the only ones with access to the accounting systems, the sales(marketing?) team gets access to their clients’ logins, and everyone in the company can access the lunch ordering system, travel and expense system and fantasy football league.

The Groups feature encourages employee autonomy and streamlined collaboration while providing a secure way for the administrator to know exactly who has access to what.

Grouping makes onboarding new employees simple: invite your new team member to TeamPassword and add them to the groups they will be working with so they can start contributing immediately. If someone leaves the company or gets transferred to a new department, the administrator simply removes that person from their former groups without concern for the safety of the information they had access to.

 

Ready to help your team produce more results? Click here to begin your free 14-day trial.

Product Update: Failover Zones

RISK

Show of hands, who remembers when Amazon had an outage in September of 2015? How badly did it affect you? Were you upset that Netflix also went down, leaving you totally cut off from the digital world?

Since TeamPassword was also affected, our friends and clients all over the web had issues gaining access to their passwords. Since they they didn’t have their passwords they were unable to get their work done, and even worse not able to get into the systems they needed to help them recover when an event like this happens.

This internet hiccup inspired us. In an effort to never let something like this happen again, we created our very own Failover Zone. Our Failover Zone is set up so that even if Amazon goes down for the entire US, you will still have read-only access to your passwords.

We want to hold ourselves accountable, and make sure you’re never without access to the accounts you need to do your job, and, recover from disasters.

Here’s a few quick answers to frequently asked questions:

What, exactly, is a Failover Zone?

Good question!

Our servers are hosted by Amazon in the US. This is generally fine, Amazon goes through extraordinary measures to make sure their servers are always up and running—and successfully so! Amazon powers a large percent of internet traffic. However, technology being what it is, sometimes the worst happens, and an entire data center goes down, taking our service with it.

For this reason, we set up our Failover Zone, which is a copy of our servers and database setup on an entirely different continent.

And let me tell you: these servers are vigilant! They’re constantly updating their data based off of our main servers, so should the cord somehow get cut, our failover zone will be up to date with your latest changes without someone at TeamPassword needing to restore a backup.

Why is this important?

Well, you need access to your stuff, don’t you?

I *do* need access to my stuff. Good call! Where can I find the Failover Zone?

Our read-only Failover Zone will always be available here.

Phew, that makes me feel better. Anything else I should know?

We’ve also put up our new status page! If the service is unreachable for any reason we’ll update the status page on when to use the failover service. We’ll provide status updates so you’ll always be in the loop.

Still have questions about Failover Zones and how they work? Want to build this into your disaster recovery process? Shoot us a line down in the comments section or hit us up on Twitter @TeamPassword

Introducing Avatars: See the People With Whom You’ll Be Sharing Your Passwords

We here at TeamPassword know how important security is to you. If it wasn’t, you wouldn’t be bothering with password management at all. But you are, and that’s why we’re excited to announce our newest feature: Avatars!

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Performance Update: The Need for (more!) Speed

Sometimes, the best things in life are felt and not seen. For example, the wind. Or maybe that nice, satisfied sleepy feeling you get after eating a large Thanksgiving feast.

Today, TeamPassword is that post-Thanksgiving feast feeling. Our team has worked tirelessly on improving the performance of our product, and though you may not be able to see the improvements, you’ll feel them, especially if you’re one of our customers with lots of logins and users.

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