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TeamPassword for Every Department

TeamPassword is built for and because of teams. We help teams of all shapes and sizes save time and money by eliminating the need to constantly search for passwords in order to access the daily apps and tools you need to get your job done. Local teams, international teams, old teams, new teams —  get the whole company on board. From digital nomads to startups to growing agencies, TeamPassword works for teams on all levels.

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Take a Break with Our Top Marketing Tools Word Search

Here at TeamPassword we help over 14,000 customers worldwide securely manage their passwords and keep their businesses functioning at the highest level. This customer database provides a unique insight into the popular tools, apps, and systems that top marketers, startups, and tech giants rely on to keep their projects moving efficiently.

On average, our clients are managing 147 system logins using TeamPassword. (That’s a lot of passwords to keep track of!) The more logins you add on TeamPassword, the more time you will save and the easier it becomes to collaborate across teams.

We analyzed data from our 14,000 worldwide users to identify the top 30 marketing tools they rely on every day. Which of these tools do you use? If you’re not familiar with these tools maybe you should be!

At TeamPassword we’re dedicated to helping you be more productive; in a busy workday, we understand that every minute counts. In a May 2017 survey, we learned that our Digital Marketing customers are saving an average of 120 minutes when onboarding new employees and clients by using TeamPassword. What could you accomplish with an extra 2 hours in your schedule?

Perhaps you’d like to use a few of those extra minutes to exercise your brain? We hid the top 30 marketing tools in a word search to give you a break from the daily grind.

*Studies have found that word searches and other puzzles help improve cognition, memory, focus and expand vocabulary. When we complete a task – like finding all the words in our marketing tools puzzle – we get a satisfying surge of dopamine from the brain. Maintaining a healthy dopamine flow helps keep us motivated in other areas of our lives. So refresh yourself with a little playtime – you’ve earned it after saving all those valuable minutes by using TeamPassword!

TeamPassword Word Search

TeamPassword allows you to store, manage and share access to the apps, services, and tools your team needs to save time and keep projects moving smoothly.  Click here to start your free 14-day trial, and decide for yourself how to spend all your extra time!

8 Posts that have nothing to do with Password Management

With our passion for tech and high growth companies, we hope that you see us as more than “that password management company that saves the words and numbers you can’t remember.”

That’s why we dedicate time each week to write about the many different aspects of working at a tech company. Below are some of our favorite articles you might have missed over the past weeks and month.

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6 Steps to Using a Team Password Manager for your Small Business

If you set up the right processes and systems for password sharing, you’ll never have to waste time worrying about password management again. Read on to learn six password strategies that will let you get back to working on your core business.

1-Identify who needs access. Obviously, your employees will need access to certain passwords, but it’s also likely that outside vendors may need to access certain accounts as well. Does your bookkeeper need access to your credit card account? Does your marketing consultant need access to your Twitter account? Make a list of everyone who will need access to your company’s passwords and then dole out password information accordingly.

2-Identify shared password groups. Once you’ve identified everyone who will need access, organize those team members into different password access groups. For example, your technical team likely won’t need access to the same passwords as your marketing team. Here are a few common groups we see small businesses using:

  • Administrative: Admins and office manager types need access to accounts like Staples, Amazon, hotels, and airlines.
  • Finance: Bookkeepers and accountants need access to accounts like your commercial bank, credit cards, and payroll system.
  • Marketing: Your internal team, consultants, and/or agency will need access to accounts like Twitter, Facebook, Hootsuite, Mailchimp, GoDaddy, and any Content Management Systems (CMS) you or your clients use.

Creating groups in TeamPassword is easy and ensures that the appropriate people—and only the appropriate people—have access to the passwords they need.

3-Update your hiring procedures. You likely already have a process for hiring people that includes collecting tax paperwork and inputting information into payroll. We suggest you add one more step—add the new hire to the appropriate password groups in your password management app. This way, the new hire will never be held up waiting for someone to give them the password for a site they need to do their job.

4-Update your termination procedures. No one likes to think that an employee isn’t going to work out but let’s be realistic. It’s important to be prepared for when someone leaves (or is asked to leave). You don’t want an unhappy ex-employee to have full access to your bank accounts, social media, or any sensitive company information. Even if an employee left your company amicably, you should remove them from your TeamPassword account to minimize risk. If an ex-employee has poor password management habits, they could jeopardize your company without doing anything malicious. If one of their accounts gets hacked, your password security (and thus bank accounts, credit cards, and reputation) could be in danger.

5-Don’t forget about the all too important consultants and vendors! When you begin working with a vendor or consultant, don’t forget to add them to the appropriate password groups. And, of course, if you stop working with a consultant or vendor, you should treat it just like an employee termination, and remove access to your passwords.

6-Double check your work on a regular basis. People are, well, human, and we all make mistakes. You should set a regular schedule, perhaps once a quarter, to sign in and review your password groups. First, make sure the users on your account are current. Second, review the groups to which your users are assigned. For example, if Joe changed from an administrative assistant to a marketing role, he would likely no longer need the password for your Amazon account. Plus, regular check-ins will help make sure no one accidentally gave your tech intern access to all of your banking passwords.

We created TeamPassword to help people manage their team’s passwords the right way. If you follow this simple system, you can say goodbye to shared Google documents, outdated Excel spreadsheets, and password security breaches. Give it a try with our free 14-day trial!

3 Ways to Use a Team Password Manager for Your Agency

Managing passwords shouldn’t get in the way of doing good work for your clients. However, when each client has several, dozens, or hundreds of passwords to manage, it’s easy to get overwhelmed. There’s nothing quite so infuriating as getting held up on a big project because you can’t “find the damn password.”

Managing passwords on a shared Google Doc can be not only messy but insecure (anyone with edit access can change those privacy settings!) And a password-protected Excel document is going to become outdated over several different versions on different people’s computers. Who wants to spend more time looking at spreadsheets, anyway?

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5 Bad Password Habits to Break Immediately

We all have bad habits—letting emails pile up in the inbox, getting fast food for lunch, leaving dishes in the sink. We all do it. The typical bad habit isn’t normally a big deal, but when it comes to managing your passwords, getting into a bad pattern can cost you serious time and money. We all know the hassle of forgetting a password and having to reset it, but that’s nothing compared what you’ll go through if your accounts are compromised because you managed your passwords poorly.

We all know the hassle of forgetting a password and having to reset it, but that’s nothing compared to what you’ll go through if your accounts are compromised because you managed your passwords poorly.

It’s the age-old story of a company that uses the same password for everything, one unimportant site gets hacked, and the attacker proceeds to log into all of their sites.

Luckily, with the right strategies and tools, building good password habits is easy. Read on to learn about bad password management habits and how you can fix them.

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