Tagcybersecurity

The Risks of Storing Your Passwords in Google Sheets

We love Google. We use it every day to search, email, store and share documents, and keep our lives (both work and personal) more organized. Honestly, how did we ever function without it?

For someone who has no system in place to keep track of their passwords then Google Sheets is a great place to start: it allows to you to separate, label and categorize. Autosaves your work. Gives some level of access control as to who can view, edit, and comment on a document. It’s free and almost everyone is already using it.

But there are three main areas of concern when Google Sheets becomes the sole keeper of your passwords: Security, Operations, and Convenience.

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TeamPassword for Every Department

TeamPassword is built for and because of teams. We help teams of all shapes and sizes save time and money by eliminating the need to constantly search for passwords in order to access the daily apps and tools you need to get your job done. Local teams, international teams, old teams, new teams —  get the whole company on board. From digital nomads to startups to growing agencies, TeamPassword works for teams on all levels.

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Customer Spotlight: Robert Lowry, VTS

It’s not every day that we meet somebody as passionate and excitable about online security as us at TeamPassword. In May, we met our match.

Robert Lowry is the Director of Information Security at VTS, a New York-based startup that prides itself as the #1 platform for leasing and asset management.  VTS has been a longtime user of TeamPassword. His company was already well acquainted with our password manager when he started, back in August 2015.

Lowry has always worked in the world of cybersecurity. After college, he began stints at the Department of Defense and Federal Reserve, then followed a friend and colleague to NASDAQ at a time when application security was really taking off.  He took the opportunity to work with VTS as his interests in SAAS grew. “I knew I didn’t want to go to any old startup,” Lowry admits, “B2B is my expertise and VTS fit like a glove.”

Daily Workflow

As Lowry rounds out his first year one at VTS, he finds himself enjoying the many hats the startup lets him wear and loves coming up with creative solutions to everyday security issues. He’s a stakeholder on the Platform Team, managing and working with team members to ensure the platform is following the right procedures. This includes monthly dynamic scans and code scans on the platform side, granting the right level of account access, and making sure applications and services are integrated properly on the organizational side.

Lowry even has a hand in sales. When a customer has a question about the company’s security, he’ll put together a document describing how VTS’ procedures work and is happy to jump on the phone to answer follow-up questions. 

VTS + TeamPassword

It goes without saying that somebody who has spent the entirety of their career in cybersecurity needs a reliable service to securely store and share passwords. Lowry describes TeamPassword as, “a secure way to share your passwords with teammates or other people in your organization, in a world where you can’t really.” He recognizes the hard truth that when it comes to passwords, many companies just write them down or add them to an insecure spreadsheet, even when told not to.

Lowry uses TeamPassword every day. It comes in handy at times when teammates are on the road and they need access to credit card information from Finance, or when a new hire needs the wifi password. Everybody in the company has access to certain accounts, such as the product blog, so having a way to share those particular passwords is a lot easier than creating some “easy to remember” password, and rotating it out every so often. “Pretty much anything sensitive, we’ve come to rely on TeamPassword as a place to store it.”

When asked what he would do to improve TeamPassword, there was one thing Robert Lowry felt very strongly about: integrating Saml. “Saml integration would be big for us,” he shares.  “Coming from NASDAQ, anytime we were integrating with a third party, using Saml was one of my requirements for our vendors.” Alongside Saml, Lowry also feels strongly about enforcing 2-factor authentication.

Lowry’s passion for cybersecurity really shines through when he speaks on TeamPassword’s strengths and where he thinks the service could improve. “The whole model, as a security person, is really the right way to do things,” he says.

Revealing Our New Brand

 

You may have observed a few changes at TeamPassword. If you have, good! That means our work hasn’t gone unnoticed.

The team has spent the past few months creating a brand identity that we feel aligns with both our own identity and how we view our relationship with you, our customers.

Why the change?

It took us a few years to really get to know our customers and understand how they perceive us. Once we understood the types of people and companies we were working with, we were better able steer into our true identity.

We have a lot to offer. Who we are and what we do is directly reflected in the ease and convenience we allow our clients to feel when working on projects, or developing their products. We needed a brand that embodied the ideals we (and you) work so hard to achieve.

So? How’d it go?

Ocupop is a kickass creative agency that specializes in branding and we owe a lot of credit to them.  They had a good understanding of our needs and the insight and knowledge we needed to get productive feedback. Our team vibed with their team from the very beginning and throughout the entire process.

The evolution of identity does not happen without challenges, of course. We relied on our entrepreneurial experience, research, and (most importantly) our gut instinct to help guide us through the process.  And Ocupop’s focused vision helped us to see the progress with fresh objectivity.

Then it clicked.

At first sight, the new logo was perfect. It felt dynamic. It really emulated the feeling we get from our company. We knew that if this is how it made us feel, it could only make our customers feel just as good.

What do we stand for?

Over time, we’ve realized that most of our client base aren’t folks who don’t know anything about password management, but rather folks who do. These people know what they want in a password manager and are looking for the best fit for their needs. We feel our re-brand reflects exactly what our clients want: a way to unlock their team’s productivity.

Rest assured we’re still the same great product with the same great team. We hope you appreciate the new brand and feel the same way about it that we do. Keep your eye out for a number of great changes coming in the future!

If you have any questions or feedback, feel free to drop us a line. We would love to chat with you!

Product Update: Failover Zones

 

Show of hands, who remembers when Amazon had an outage in September of 2015? How badly did it affect you? Were you upset that Netflix also went down, leaving you totally cut off from the digital world?

Since TeamPassword was also affected, our friends and clients all over the web had issues gaining access to their passwords. Since they didn’t have their passwords they were unable to get their work done, and even worse not able to get into the systems they needed to help them recover when an event like this happens.

This internet hiccup inspired us. In an effort to never let something like this happen again, we created our very own Failover Zone. Our Failover Zone is set up so that even if Amazon goes down for the entire US, you will still have read-only access to your passwords.

We want to hold ourselves accountable, and make sure you’re never without access to the accounts you need to do your job, and, recover from disasters.

Here are a few quick answers to frequently asked questions:

What, exactly, is a Failover Zone?

Our servers are hosted by Amazon in the US. This is generally fine, Amazon goes through extraordinary measures to make sure their servers are always up and running—and successfully so! Amazon powers a large percentage of internet traffic. However, technology being what it is, sometimes the worst happens, and an entire data center goes down, taking our service with it.

For this reason, we set up our Failover Zone, which is a copy of our servers and database setup on an entirely different continent.

And let me tell you: these servers are vigilant! They’re constantly updating their data based off of our main servers, so should the cord somehow get cut, our failover zone will be up to date with your latest changes without someone at TeamPassword needing to restore a backup.

Why is this important?

Well, you need access to your stuff, don’t you?

I *do* need access to my stuff. Good call! Where can I find the Failover Zone?

Our read-only Failover Zone will always be available here.

Phew, that makes me feel better. Anything else I should know?

We’ve also put up our new status page! If the service is unreachable for any reason we’ll update the status page on when to use the failover service. We’ll provide status updates so you’ll always be in the loop. 

Rest assured that we’re working diligently to ensure that we’re the top password vault available and that secure password management systems are in place to keep your information safe.

Still have questions about Failover Zones and how they work? Want to build this into your disaster recovery process? Shoot us a line in the comments section or hit us up on Twitter @TeamPassword

5 Bad Password Habits to Break Immediately

We all have bad habits—letting emails pile up in the inbox, getting fast food for lunch, leaving dishes in the sink. We all do it. The typical bad habit isn’t normally a big deal, but when it comes to managing your passwords, getting into a bad pattern can cost you serious time and money. We all know the hassle of forgetting a password and having to reset it, but that’s nothing compared what you’ll go through if your accounts are compromised because you managed your passwords poorly.

We all know the hassle of forgetting a password and having to reset it, but that’s nothing compared to what you’ll go through if your accounts are compromised because you managed your passwords poorly.

It’s the age-old story of a company that uses the same password for everything, one unimportant site gets hacked, and the attacker proceeds to log into all of their sites.

Luckily, with the right strategies and tools, building good password habits is easy. Read on to learn about bad password management habits and how you can fix them.

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